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Accounts Payable Specialist
Westmont, IL
Job Description
What this job involves -
Pro-actively support finance and facility teams to deliver expected service levels to the Client. By complying with all requirements of the Client contract and support the account team to meet or exceed Key Performance Indicators.
What is your day to day?
Process various types of accounts payable transactions including automated and manual data entry of vendor invoices, expense reports, manual and emergency check requests etc.
Process daily and weekly A/P for multiple sites and vendors ensuring all deadlines are met in high volume environment.
Assist site team, client and vendors with A/P issues or questions as they arise.
Understand and comply with all Jones Lang LaSalle A/P policies and procedures.
Become a SME to the account team regarding the Accounts Payable process.
Ensure that each transaction processed has appropriate approval prior to processing.
Correspond with suppliers and account team and respond to inquiries.
Reconcile vendor statements, research, and correct discrepancies.
Special projects and other functions as required by manager or client.
Maintain and update A/P process playbook and desktop operations workflows as required.
Seek ways to constantly reduce costs, improve efficiency and operational standards.
Actively support an environment of teamwork, co-operation, performance excellence and personal success.
Participate in the individual performance management program, and personal development planning process.
Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements and participating in company activities.
Maintain internal control processes and standards and ensure the compliance of the team.
Desired experience and technical skills
Required
3-5 years of related accounts payable work experience
Knowledge of commonly used concepts, practices, and procedures for Accounts Payable.
Intermediate skills in Microsoft Word, Excel, Outlook, and Access.
Relying on instructions and pre-established guidelines to perform the function of the job.
Excellent verbal and written communication skills.
Works well in a team environment.
Relies on experience and judgment to plan and accomplish goals.
Ability to interact with employees at all levels of the Firm and interface with external vendors as necessary.
Customer service/client interfacing background.
Preferred
Associate's degree or above.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Pro-actively support finance and facility teams to deliver expected service levels to the Client. By complying with all requirements of the Client contract and support the account team to meet or exceed Key Performance Indicators.
What is your day to day?
Process various types of accounts payable transactions including automated and manual data entry of vendor invoices, expense reports, manual and emergency check requests etc.
Process daily and weekly A/P for multiple sites and vendors ensuring all deadlines are met in high volume environment.
Assist site team, client and vendors with A/P issues or questions as they arise.
Understand and comply with all Jones Lang LaSalle A/P policies and procedures.
Become a SME to the account team regarding the Accounts Payable process.
Ensure that each transaction processed has appropriate approval prior to processing.
Correspond with suppliers and account team and respond to inquiries.
Reconcile vendor statements, research, and correct discrepancies.
Special projects and other functions as required by manager or client.
Maintain and update A/P process playbook and desktop operations workflows as required.
Seek ways to constantly reduce costs, improve efficiency and operational standards.
Actively support an environment of teamwork, co-operation, performance excellence and personal success.
Participate in the individual performance management program, and personal development planning process.
Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements and participating in company activities.
Maintain internal control processes and standards and ensure the compliance of the team.
Desired experience and technical skills
Required
3-5 years of related accounts payable work experience
Knowledge of commonly used concepts, practices, and procedures for Accounts Payable.
Intermediate skills in Microsoft Word, Excel, Outlook, and Access.
Relying on instructions and pre-established guidelines to perform the function of the job.
Excellent verbal and written communication skills.
Works well in a team environment.
Relies on experience and judgment to plan and accomplish goals.
Ability to interact with employees at all levels of the Firm and interface with external vendors as necessary.
Customer service/client interfacing background.
Preferred
Associate's degree or above.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3 to 5 years
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