The Accounting Manager is responsible for researching and implementing new procedures and technology to create more efficient accounts payable and month end closing procedures. The Accounting Manager will design and implement a comprehensive staff-training program of the financial policies and procedures. The Accounting Manager is also responsible for supervising accounts payable, coordinating the month end close process, collaborating in the design and implementation of the automated purchasing system and creating and maintaining an accounting procedure manual.


Major Responsibilities and Tasks:

Accounts Payable
• Continually assesses the accounts payable process, both within and outside of the accounting department to find faster and easier methods of processing bills and invoices.
• In collaboration with the Assistant Director of Finance - Operations optimizes use of automated purchasing system.
• In collaboration with fiscal staff from other divisions, troubleshoots and resolves problems in a collegial and prompt manner.
• Investigates the capabilities of our accounting software to ensure we are making full use of our existing technology.
• Performs a final review of accounts payable vouchers prior to payment ensuring the documentation meets internal control standards.
• Supervises a periodic review of accounts payable paid invoice files to determine if all documentation meets OPF standards.
• Supervises 1099 reporting.

Month - End Closing
• Continually assesses the efficiency of the month end close process and implements changes as required; coordinates and participates in the preparation, review, and data entry of all entries necessary to produce month end financial statements
• In collaboration with human resources and outside payroll service, maintains payroll allocation system and documents payroll expense in the general ledger.
• Investigates available technology at outside payroll service and makes recommendations on how it could be better utilized.
• Performs account analysis to reconcile any differences as needed.

Training
• Develops materials and conducts regular on-going trainings on OPF financial policies and procedures for individual or groups of OPF staff as needed.
• Develops, coordinates the collection of materials, and maintains and updates the Ounce Finance Manual.

Annual Audit
• Assists public and private auditors as needed.

Other Financial Duties
• Assists the Financial Managers with financial reporting to outside funding sources as needed.
• Participates in cross-divisional financial workgroups to assist with the development and implementation of new accounting policies and procedures.
• Leads or participates in implementing accounting related special projects.

Educational and Experience Requirements:
Bachelors Degree in Accounting or Finance, with a minimum of 7 years of related job experience including Accounts Payable management, month end – close responsibility, design and implementation of training programs and new accounting systems as well as writing manuals.
Or..
A Master’s Degree in Accounting or Finance or an MBA, with 3 years of related job experience including Accounts Payable management, month end – close responsibility, design and implementation of training programs and new accounting systems as well as writing manuals.

And a minimum of three years experience supervising staff.

REQUIRED SKILLS AND ABILITIES
• Knowledge and experience with advanced accounting and financial procedures including accounts payable and payroll processing and financial statement preparation and analysis.
• Knowledge of federal and state contracting requirements.
• Intermediate to expert understanding of spreadsheet, report writing, and accounting software. Knowledge of Microsoft NAV and/or JET Reports a plus.
• Experience supervising several staff members.
• Ability to work productively and collegially with staff from other divisions as well as staff on all levels of the organization
• Ability to develop, write, and train staff in accounting policies and procedures.
• Reliability in handling confidential information and material.
• Ability to work independently and collaboratively in a team environment, including leading cross-divisional work teams.
• Ability to exercise independent judgment
• Experience working with diverse staff.