The Executive Assistant position supports the a member of the Senior Management team by providing administrative services (calendar management, phones, document preparation) as well as assisting with the identification and analysis of business development data. Executes designated decisions by the Vice President and handles all matters in a confidential, proficient, cost effective and timely manner. Maintains a positive, constructive focus to problem-solving when dealing with concerns or assignments. The Assistant will prepare and edit documents, including correspondence, lists, forms, tables, flow charts, records, spreadsheets, databases and presentations utilizing various software applications. Most tasks involve extensive editing for content, context, accuracy and messaging. This Administrative Assistant may regularly work to assemble material into notebooks for use in extended multiple day meetings.

In support of the Business Development function, the Assistant will be involved in researching information as requested from the internet and other sources that support the work of the department’s activities. The Assistant will maintain data bases of the market and business research performed in the department and prepares moderately complex documents from various sources and formats for presentation to high-level audiences. Schedule board and conference rooms, food services, and media at internal and external sites. This position will report to the Vice President of Business Development and provide support to the Vice President of Administration and Compliance.

The requirements for this position include a high school diploma with a Bachelors degree preferred. Candidates must have a high level proficiency in their PC skills utilizing various Windows-based applications (Microsoft Word, Access, Excel, PowerPoint). We will recognize successful candidates who demonstrate their proficiency in conducting basic research from Web-based and other resources.

Additional requirements include 5 to 7 years professional experience providing administrative support service to senior level executives. Experience in mergers & acquisitions, business development, or research support is highly desirable, as well as prior experience in preparing financial documents. Must have previous experience in managing special events geared toward a sophisticated audience.