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The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.
If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.
Department:Family & Consumer Science * Associate Department Head
Department's Website:
The Administrative Specialist II is responsible for researching & preparing special reports, examining & verifying documents, & performing general office duties.
Duties:
Communicates effectively, respectfully, and accurately with all staff, as observed with supervisor. Communicates timely to supervisor any schedule changes or needs. Demonstrates appropriate customer services skills to internal and external customers.
Drafts correspondence according to supervisor's and extension staff instructions or standard format with no more than 3 typos or grammatical errors. Composes, compiles, edits, prints and enter data for various reports, narratives, newsletters, and training materials from rough draft with no more than 3 errors. Use technology effectively to complete reports, handouts, budgets, and data entry, as observed by extension staff and supervisor. Files all paperwork properly within the week it is received, as observed by supervisor. Completes travel, leave request, requisitions, and publication orders promptly, as observed by supervisor. Maintain and updates electronic mailing list within a defined time period or as instructed by extension staff or supervisor. Maintain files and routinely consolidate and/or destroy inactive files according to the established Extension policies within appropriate time frame.
As observed by supervisor, employee interacts effectively with peers and the public to accomplish assignments, while showing respect for others with no documented complaints. Is able to locate and understands the institution's non-discrimination policy and objectives with accuracy, as observed by supervisor. No documented complaint that employee does not cooperate and is unwilling to assist co-workers and clients. Uses appropriate letterhead, statements, and announcements reflecting Extension's non-discrimination policies at all times. No documented complaints of the employee mistreating or displaying a demeaning attitude or behavior, including inappropriate ethnic, race, religion, age, or gender jokes and/or comments in the workplace.
Assumes responsibility appropriate to the job, as observed by supervisor. Takes initiative to get the job done, even if not specifically told to do so. Acts decisively on critical issues. Completes work despite obstacles.
Produces high quality work without documented complaint by supervisor. Properly maintains records and equipment without supervisor complaint. Takes action to develop or acquire skills that enhance job effectiveness, monitored randomly by supervisor. Verifies information for clarity and seeks feedback as observed by supervisor. Clarifies expectation with specialist and supervisor about what needs to be done and how to do it without observed infractions. No documented complaint about failure to perform task due to non-job-related activities.
Uses time and resources constructively without delays in completion of requested assignments and/or job task. To be monitored by random review of work. Organizes and prioritizes tasks effectively to meet outlined deadlines within the expected time frame with minimal delays, as observed by supervisor. Follow attendance and leave policies by reporting to work on time on a daily basis and scheduling leave so that it does not interrupt or interfere with completion of job assignments and/or job duties. Monitored by supervisor observation and leave records. Exhibits professionalism in behavior and personal presentation with no documented complaints. Monitored by supervisor observation. Ensures that the security of confidential information is not compromised, without any documented infractions, as monitored by supervisor. Builds trust and credibility by demonstrating reliability and consistency with work performance as directly observed by supervisor. Demonstrates flexibility and adaptability to understand and adopt necessary changes to established practices. Monitored randomly by supervisor.
Supports and work closely with supervisors and colleagues to implement decisions which benefit the entire FCS unit, as monitored by supervisor. Exhibits ability to bring people together to accomplish the task at hand, as observed by supervisor. Contributes positively to the FCS unit without documented negative incidents, as observed by supervisor. Works well in group settings and lends support to co-workers to accomplish assignments, displays a positive attitude and collaborative spirit without documented incidents, as observed by supervisor. Team members are treated with respect and consideration, as observed by team and supervisor. Monitors voice and conversation levels to ensure a professional environment as monitored by supervisor and staff. Works effectively with extension staff to effectively address the needs of clients, agents, and co-workers. Behavior will be monitored randomly by extension staff and supervisor.Qualifications:
Minimum Qualifications
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE
Knowledge, Skills & Abilities
Knowledge of record keeping procedures. Knowledge of the principles & practices of mathematics & statistics. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to conduct research & compile data into report form. Ability to establish & maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, & procedures. Ability to communicate both orally & in writing.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions for the Applicant:
For consideration, applicants must upload a Resume, Cover letter, and three (3) Letters of Recommendation. If you have technical issues uploading a document or if you would like to provide additional documentation after submitting your application, contact Human Resources at
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.
The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:TalkingFrequent Physical Activity:Manipulate items with fingers, including keyboardingOccasional Physical Activity:N/ABenefits Eligible:YesThe University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.