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Program Assistant - Illinois State Opiod Research Grant
Chicago, IL
Job Description
Job Description:
The Section of Community Behavioral Health was established in 2017 by Rush University Medical Center to increase access to mental and behavioral health care and provide training in evidence-based practices to underserved communities. Through the West Side Behavioral Health Initiative, Rush collaborates with local health care institutions, churches, community groups, businesses, and foundations to develop new strategies to address community-based mental health and wellness on the West Side.
As part of the West Side initiative, Rush is seeking a Program Assistant!
Position Summary:
The Program Assistant will support the education programs of The Regional Leadership Center funded by The Illinois State Opioid Response (SOR) grant to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. Will assist team members with the implementation of new programs and services, as well as provide active support for daily activities and operations. Provides administrative assistance for the programs and services that benefit communities and work other local organizations as well as our in-house staff to ensure offerings are of the highest quality. The individual who holds this position exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Position Responsibilities:
Makes and responds to phone calls from team members and external partners.
Schedules internal and external meetings for the program; takes notes at meetings.
Answers clients' questions and directs them to the appropriate person or place.
Maintains the calendar, including scheduling meetings of the Program Director and Assistant Director.
Assists with coordinating activities of program with inter-related activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
Helps with recording on program activities, progress, status or other special reports for management or outside agencies.
Assists Program Coordinator with ideas in developing program metrics and evaluation methods. Researches community programs on behalf of the team.
Provides assistance with program budgets.
May provide programmatic input in fundraising strategies.
Helps Program Coordinator prepare agendas items for committees and work groups as required to support programs.
Develops and maintains contacts with internal and external stakeholders relating to program needs.
Prepares, modifies, and files reports and documentation as necessary, including daily summaries of activities and incidents, post-program overviews, recommendations for future services, and analysis of overall program effectiveness.
Performs other related duties as assigned.
Required Job Qualifications:
High School Diploma; Associate or Bachelor's degree preferred
At least two years of administrative/program coordinator experience.
Organizational skills including attention to detail and multitasking skills.
Clear and concise verbal and written communication skills.
Proficiency with the Microsoft Office Suite.
Ability to collect, organize, interpret, and summarize information.
Strong critical thinking skills to solve problems and make decisions.
Ability to set goals and manage multiple complicated tasks.
Ability to work effectively both independently and as part of a team.
Ability to work on tight deadlines.
The Section of Community Behavioral Health was established in 2017 by Rush University Medical Center to increase access to mental and behavioral health care and provide training in evidence-based practices to underserved communities. Through the West Side Behavioral Health Initiative, Rush collaborates with local health care institutions, churches, community groups, businesses, and foundations to develop new strategies to address community-based mental health and wellness on the West Side.
As part of the West Side initiative, Rush is seeking a Program Assistant!
Position Summary:
The Program Assistant will support the education programs of The Regional Leadership Center funded by The Illinois State Opioid Response (SOR) grant to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. Will assist team members with the implementation of new programs and services, as well as provide active support for daily activities and operations. Provides administrative assistance for the programs and services that benefit communities and work other local organizations as well as our in-house staff to ensure offerings are of the highest quality. The individual who holds this position exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Position Responsibilities:
Makes and responds to phone calls from team members and external partners.
Schedules internal and external meetings for the program; takes notes at meetings.
Answers clients' questions and directs them to the appropriate person or place.
Maintains the calendar, including scheduling meetings of the Program Director and Assistant Director.
Assists with coordinating activities of program with inter-related activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
Helps with recording on program activities, progress, status or other special reports for management or outside agencies.
Assists Program Coordinator with ideas in developing program metrics and evaluation methods. Researches community programs on behalf of the team.
Provides assistance with program budgets.
May provide programmatic input in fundraising strategies.
Helps Program Coordinator prepare agendas items for committees and work groups as required to support programs.
Develops and maintains contacts with internal and external stakeholders relating to program needs.
Prepares, modifies, and files reports and documentation as necessary, including daily summaries of activities and incidents, post-program overviews, recommendations for future services, and analysis of overall program effectiveness.
Performs other related duties as assigned.
Required Job Qualifications:
High School Diploma; Associate or Bachelor's degree preferred
At least two years of administrative/program coordinator experience.
Organizational skills including attention to detail and multitasking skills.
Clear and concise verbal and written communication skills.
Proficiency with the Microsoft Office Suite.
Ability to collect, organize, interpret, and summarize information.
Strong critical thinking skills to solve problems and make decisions.
Ability to set goals and manage multiple complicated tasks.
Ability to work effectively both independently and as part of a team.
Ability to work on tight deadlines.
Job Summary
Company
Rush University Medical Center
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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