Job Site Location US-IL-Chicago

Requisition ID

2022-19947

Company Overview:

Harvard Maintenance, Inc. is one of the largest and fastest growing, privately owned providers of high quality janitorial services in the United States. We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid, which recognizes that our front-line employees are the most important people in our organization. The Inverted Pyramid ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles. People are also at the center of our Core Values. Our People First core value clearly states that "we are a family organization that promotes respect and embraces diversity".

Drive compliance and fiscal discipline on all union wage and benefit administration processes end-to-end
• Develop processes for, maintain, and audit union rosters in external union portals in partnership with HR
• Regularly update internal documentation and systems in accordance with collective bargaining agreements
• Provide regular reporting and analysis to leadership on union benefit spending
• Maintain wages, dues, and benefit deductions in HRIS and audit for accuracy
• Function as subject matter expert on union wage, dues, and benefit matters by developing standard operating procedures (SOPs) and best practices and training colleagues on them
• Partner with General Counsel, Finance, Payroll and HR to provide time-sensitive information related to arbitrations and audits
• Partner with HR, Finance and Payroll to continuously improve data input and invoice reconciliation processes

• A minimum of 5 years of experience processing high-volume payroll and benefits for a unionized workforce
• Bachelor's degree required: Master's degree in Finance, Accounting, HR Management or related field preferred
• Attention to detail and experience in continuous process improvement
• Intermediate-level expertise in Microsoft Excel, PowerPoint, and Word required; Advanced-level preferred
• Experience updating and auditing HRIS systems and union portals
• Understanding of employment law, HR policies, processes and best practices
• Understanding of employment benefit administration and communication
• Ability to balance cross-functional, project-based work with day-to-day demands of HR department

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V