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Contracts & Compliance Manager
Washington, DC
Job Description
Results for Development (R4D) is a leading non-profit global development partner. We collaborate with change agents around the world — government officials, civil society leaders and social innovators — to create strong systems that support healthy, educated people. We help our partners move from knowing their goal to knowing how to reach it. We combine global expertise in health, education and nutrition with analytic rigor, practical support for decision-making and implementation and access to peer problem-solving networks. Together with our partners, we build self-sustaining systems that serve everyone and deliver lasting results. Then we share what we learn so others can achieve results for development, too.
We have a unique and vibrant culture at R4D and we want to keep it that way. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity—of ideas, identities, perspectives and backgrounds—is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative and entrepreneurial. We operate based on trust and respect and actively avoid silo thinking, turf politics and negativity.
Opportunity:
R4D is seeking a Contracts & Compliance Manager to lead all sub-granting activities and apply GAAP to manage and oversee pre and post-award administration of multiple and complex subgrants, and subcontracts ensuring strict compliance with donor requirements and R4D policies and procedures. This position will support US government (primarily USAID), private foundation, and non-US government projects.
This position is based in Washington, DC and will report to the Director of Grants Administration.
Responsibilities:
Oversee and implement plan for the efficient management of full cycle subgrant award administration, including assessment of subgrantees, award of subgrants, administration, and close out of subgrants granted to international NGOs and US-based organizations;
Advise and train program teams on funder compliance requirements and set up systems, policies and procedures to assure compliance;
Advise and train the project teams on specific project compliance requirements;
Collaborate with program staff during proposal submission, and review grant applications to ensure compliance with guidelines and policy, and support of the goals and mission of R4D;
Review, negotiate, approve and modify subgrant agreements and subcontracts in line with R4D and funder guidelines, ensuring they support the goals and mission of R4D;
Review, analyze and monitor to ensure subgrants are expended in compliance with funder requirements and R4D policies and procedures;
Review the accounting procedures and internal controls of each organization and provides useful recommendations for improvements;
Conduct organizational risk assessment and establish financial monitoring plan;
Prepare subaward packages insuring that any specific donor requirements are incorporated into the cooperative agreements, routes to management for approvals, and issues the agreements to subrecipients;
Perform on-site reviews and training at subgrantee locations, as needed;
Assist in the development of partner organizational policies and procedures, as needed;
Manage the drawdown process for the subgrants;
Monitor financial and narrative report submissions and ensures timely submission of reports by the subrecipients;
Review subrecipient financial reports and supporting documents;
Review required subrecipient audit reports;
Provide subgrants management training to R4D staff
Prepare regular financial analysis and updates on subgrant issuance and pipeline tracking records
Ensure subgrant related accounts are accurately and completely reconciled, and subgrants related records securely and safely maintained in line with R4D guidelines and policy
Assist the audit process to include audit work-papers, and work with auditors to ensure a clean audit
Develop guidelines, policies and procedures on subgrants
Develop and implement internal controls, audits, and best practices across all subgrants functions
Assume full and overall responsibility for the accuracy, completeness, integrity, and security of managed subgrants and subcontracts-related systems and data
Serve as the point of contact for assigned subcontracts and subgrants including compliance related inquiries
Manage professional relationship with stakeholders such as partners, subgrantees, funders, etc.
Research and interpret accounting policy, apply approved recommendations to operational issues
Apply broad conceptual judgment, initiative and ability to deal with complex subgrants/subcontracts issues
Provide standard and ad hoc reports in user friendly formats to authorized personnel as needed
Resolve all work-related problems promptly, and use good judgment in escalating important issues
Monitor applicable federal regulations for changes and updates to grants, subgrants, and contracts
Update knowledge, and keep abreast of current and proposed work-related legislation
Share knowledge with staff, and provide finance training to new hires, and other employees as needed
Act as back-up to the Director of Grants Administration and grants staff as needed
Other duties as assigned
Qualifications:
5-10 years of project-based grant financial management, compliance, and contracting experience required with a BA or MA in finance, accounting or business preferred
Expert knowledge of government grants and contracting rules and regulations, particularly USAID
Prior experience working in similar roles at an international NGO partially funded by USAID
Strong financial analysis capability; understanding of project management/project delivery concepts and tools
Ability to translate financial concepts to non-financial project managers verbally and through effective graphic presentation of data
Experience leading formal and informal training
Excellent communication skills and strong interpersonal skills
EOE/M/F/Vet/Disabled/Affirmative Action Employer committed to fostering and nurturing an energetic, collaborative and diverse workforce. R4D provides market-competitive salaries and comprehensive employee benefits.
We have a unique and vibrant culture at R4D and we want to keep it that way. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity—of ideas, identities, perspectives and backgrounds—is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative and entrepreneurial. We operate based on trust and respect and actively avoid silo thinking, turf politics and negativity.
Opportunity:
R4D is seeking a Contracts & Compliance Manager to lead all sub-granting activities and apply GAAP to manage and oversee pre and post-award administration of multiple and complex subgrants, and subcontracts ensuring strict compliance with donor requirements and R4D policies and procedures. This position will support US government (primarily USAID), private foundation, and non-US government projects.
This position is based in Washington, DC and will report to the Director of Grants Administration.
Responsibilities:
Oversee and implement plan for the efficient management of full cycle subgrant award administration, including assessment of subgrantees, award of subgrants, administration, and close out of subgrants granted to international NGOs and US-based organizations;
Advise and train program teams on funder compliance requirements and set up systems, policies and procedures to assure compliance;
Advise and train the project teams on specific project compliance requirements;
Collaborate with program staff during proposal submission, and review grant applications to ensure compliance with guidelines and policy, and support of the goals and mission of R4D;
Review, negotiate, approve and modify subgrant agreements and subcontracts in line with R4D and funder guidelines, ensuring they support the goals and mission of R4D;
Review, analyze and monitor to ensure subgrants are expended in compliance with funder requirements and R4D policies and procedures;
Review the accounting procedures and internal controls of each organization and provides useful recommendations for improvements;
Conduct organizational risk assessment and establish financial monitoring plan;
Prepare subaward packages insuring that any specific donor requirements are incorporated into the cooperative agreements, routes to management for approvals, and issues the agreements to subrecipients;
Perform on-site reviews and training at subgrantee locations, as needed;
Assist in the development of partner organizational policies and procedures, as needed;
Manage the drawdown process for the subgrants;
Monitor financial and narrative report submissions and ensures timely submission of reports by the subrecipients;
Review subrecipient financial reports and supporting documents;
Review required subrecipient audit reports;
Provide subgrants management training to R4D staff
Prepare regular financial analysis and updates on subgrant issuance and pipeline tracking records
Ensure subgrant related accounts are accurately and completely reconciled, and subgrants related records securely and safely maintained in line with R4D guidelines and policy
Assist the audit process to include audit work-papers, and work with auditors to ensure a clean audit
Develop guidelines, policies and procedures on subgrants
Develop and implement internal controls, audits, and best practices across all subgrants functions
Assume full and overall responsibility for the accuracy, completeness, integrity, and security of managed subgrants and subcontracts-related systems and data
Serve as the point of contact for assigned subcontracts and subgrants including compliance related inquiries
Manage professional relationship with stakeholders such as partners, subgrantees, funders, etc.
Research and interpret accounting policy, apply approved recommendations to operational issues
Apply broad conceptual judgment, initiative and ability to deal with complex subgrants/subcontracts issues
Provide standard and ad hoc reports in user friendly formats to authorized personnel as needed
Resolve all work-related problems promptly, and use good judgment in escalating important issues
Monitor applicable federal regulations for changes and updates to grants, subgrants, and contracts
Update knowledge, and keep abreast of current and proposed work-related legislation
Share knowledge with staff, and provide finance training to new hires, and other employees as needed
Act as back-up to the Director of Grants Administration and grants staff as needed
Other duties as assigned
Qualifications:
5-10 years of project-based grant financial management, compliance, and contracting experience required with a BA or MA in finance, accounting or business preferred
Expert knowledge of government grants and contracting rules and regulations, particularly USAID
Prior experience working in similar roles at an international NGO partially funded by USAID
Strong financial analysis capability; understanding of project management/project delivery concepts and tools
Ability to translate financial concepts to non-financial project managers verbally and through effective graphic presentation of data
Experience leading formal and informal training
Excellent communication skills and strong interpersonal skills
EOE/M/F/Vet/Disabled/Affirmative Action Employer committed to fostering and nurturing an energetic, collaborative and diverse workforce. R4D provides market-competitive salaries and comprehensive employee benefits.
Job Summary
Company
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5 to 10 years
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