Associate Estimator
Chicago, IL 
Posted 1 month ago
Job Description
The associate estimator will collect all documentation during the bidding process, as well as assist in coordinating estimating activity. The associate estimator will ensure that calls and communications are tracked and information is collected and organized to meet designated goals in preparation for submitting Good Faith Efforts as allowed/required for projects.

As associate estimator you will:
  • Review, understand, and communicate project bid package/bid form information provided by the owner and project requirements with Estimating Team and subs.
  • Attend Estimating kick-off meetings to understand project goals, involved parties, etc.
  • Review all relevant forms from bid package, obtain required signatures, and coordinate a plan for completing as part of bid submission.
  • Coordinate/confirm distribution of documents to subcontractors/assist agencies through ISqFt and other communication means.
  • Assist with follow-up phone calls to subcontractors to ensure they have received documents/project info and that they will be bidding.
  • Coordinate posting of projects to the McHugh website and placing public ads/notifications where required.
  • Communicate/follow-up with the Estimating Lead/Team to ensure that paperwork is in order and that we are on track for project requirements.
  • Assist Estimating Team on bid day, fill in forms as required for submission, and put together Good Faith Effort documentation.
  • Download and review current certified entity lists from assorted government agencies and ensure that ISqFt information is up to date, including:
    • Firm is in the JMCC private directory on ISqFt and that only one entity exists for that firm.
    • Company contact information and primary contact(s) are properly included.
    • Trade codes for work they are certified to perform match the contact/company info in ISqFt.
    • Current certification letters are available and attached to the company profile in ISqFt.
    • Contacts are added to the appropriate JMCC ISqFt contact list.
  • Attend/ assist in facilitating subcontractor outreach at pre-bid events or other networking events hosted by government/assist agencies, etc.
  • Assist Prequalification Coordinator in facilitating qualification of M/W/DBE subs.
  • Download, organize, and print project documents for Estimating use.
  • Coordinate setup and issuance of project documents through the Estimating Bid Management software.  Assist with follow-up communications to subcontractors.
  • Work on other administrative tasks in support of the Building Estimating Group.
To be successful in this position, you will need:
  • Bachelor’s degree or 3-5 plus years administrative/coordinator experience within the construction industry.
  • Good communication and interpersonal skills (tact, diplomacy, influence, etc.).
  • Ability to stay organized and meet deadlines in a fast-paced changing environment.
  • Strong computer skills including Microsoft Office Suite (Word, Excel, PowerPoint).

James McHugh Construction Co. is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, national origin, citizenship status, veteran status, sexual orientation, genetic information, disability, and or any other basis protected by law or company policy.

EOE of Minorities/Females/Vets/Disability


Contact Information
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3 to 5 years
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