GRANT ADMINISTRATOR
Chicago, IL 
Share
Posted Today
Job Description
Position Details

Job Title Grant Administrator - SPA
Position Number 8102512
Job Category University Staff
Job Type Full-Time
FLSA Status Exempt
Campus Chicago-Water Tower Campus
Department Name SPONSORED PROGRAM ACCOUNTING
Location Code SPONSORED PROGRAM ACCOUNTING (04005A)
Is this split and/or fully grant funded? No
Duties and Responsibilities
Summary:

Under general direction, is responsible for providing financial administrative support regarding grant and contract policies and procedures, compliance, regulatory issues, and post-award administration.

The Grant Administrator provides critical support to assigned principal investigators and departmental administrators regarding grant and contract policies and procedures, compliance, regulatory issues, and post-award administration. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.

Duties & Responsibilities:

* Assist in providing financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
* Monitor grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
* Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
* Review grant or contract agreements and preparation of financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies' requirements.
* Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
* Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
* Daily processing of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
* Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
* In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA's processes and procedures.
Minimum Education and/or Work Experience
A Bachelor's Degree from an accredited 4-year University is preferred, along with 0-3 years of accounting, finance, or science experience.
Qualifications
Qualifications:

To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience/Skills:

A Bachelor's Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. Knowledge of federal research grants is preferred.

Familiarity with financial systems and use of supporting software programs. Proficient user of MS Excel and other Microsoft Office Applications. Proficiency in information/database management and ad-hoc reporting tools. Familiarity with Lawson is a plus. Applicants should possess a working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.

Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.

To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred.
Certificates/Credentials/Licenses
None Required
Computer Skills
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred.
Supervisory Responsibilities No
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? No
Physical Demands Repetitive Motions
Working Conditions None
Open Date 05/05/2021
Close Date
Special Instructions to Applicants
Quick Link for Posting

Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.

Loyola University Chicago is an Equal Opportunity Employer.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
4+ years
Email this Job to Yourself or a Friend
Indicates required fields