We Are:

Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are over 2,000 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.

The Finance Section provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations and DOE requirements. Within the section, the Accounting Department provides accounting, reporting and other financial services to support the research programs at the Lab and is responsible for recording, organizing, summarizing, and interpreting the financial activities of the laboratory. Our Budget Office is responsible for the preparation, consolidation, distribution, and reporting of the Laboratory budgets. Our Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.

Fermi Research Alliance's (FRA) Finance Section seeks to hire an experienced Procurement Specialists (multiple levels rangeing on experience) to join the Procurement team. These individual contributor roles reports to the Procurement Manager. Under direction, your responsibilities will include acquisition planning, soliciting and evaluating proposals, selecting qualified subcontractors, conducting price and cost analysis, negotiating subcontract terms and condition, drafting contractual instruments, obtaining approvals, awarding subcontracts, performing subcontract administration, ensuring the completeness, organization, and accuracy of the subcontract and associated documentation. You may be assigned routine to extremely complex and high dollar value contractual arrangements to support FRA's mission. Responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and the Department of Energy (DOE).

Based upon the Procurement Specialist level I, II, III or IV:
Under supervision or direction, procure routine to highly complex, and low to high dollar value equipment, materials, and services for the laboratory and/or highly specialized project requirements required to support FRA's mission.

All levels:
These responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and the Department of Energy (DOE), in accordance with established procurement policies and procedures, contract law, commercial practice and applicable federal procurement regulations.
Duties and Responsibilities:

Based upon the Procurement Specialist level I, II, III or IV:
* Provides acquisition of routine to highly complex and low to high dollar value equipment, materials, and services including project requirements to support FRA's mission.

All levels:
* Serves as a procurement subject matter expert in areas such as facilities, services, technology, supplies, fabrication and projects.
* Solicits requests for proposals for subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiates subcontract terms and conditions, drafts contractual instruments, obtains approvals, and awards procurements.
* Performs subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions and others as appropriate.
* Plans and develops subcontracting requirements with internal Laboratory customers.
* Keeps abreast of new and revised regulations by reviewing policies and procedures, trade journals, government regulations, and procurement laws, and participating in on-the-job training, staff meetings, and formal/specialized training.
* Requires accountability for established Procurement metrics.
* Provides excellent customer service and meets established customer service goals.
* Other duties as assigned.
* Abides by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Competencies:
Based upon the Procurement Specialist level I, II, III or IV:
* Subcontract Management: Basic knowledge up to thorough understanding knowledge of subcontract management fundamentals including principal & agency, types of authority, subcontract essential elements, market research, competition, fair & reasonable prices, inspection & acceptance, force majeure, risk of loss, warranties, payment terms, modifications, and termination.
* Acquisition Planning: Basic knowledge up to thorough understanding knowledge of the acquisition planning process, how to develop an overall strategy for managing the acquisition, and the contents of an acquisition plan including a description of needs, constraints, cost targets, required capabilities, performance requirements, cost/technical/schedule tradeoffs, risks, and plan of action.
* Source Selection: Basic knowledge up to thorough understanding knowledge of cost or price analysis, technical analysis, evaluation techniques, and conducting negotiations.

All Levels:
* Ethical Management: Applies ethics principles in daily activities and sets an example for others to follow.
* Collaboration: Collaborates with internal stakeholders providing a firm foundation for a successful partnership to accomplish procurement performance.
* Personal Responsibility: Takes responsibility for his/her actions and professional development.
* Processes: Ensures compliance with all aspects of the procurement process.
* Individual Competence: Demonstrates competence by applying knowledge and innovation to address problems and recommend solutions.
* Transparency: Operates transparently including keeping Procurement leadership and internal customers informed on progress, status, and potential/emerging/active issues.

Minimum required Education and Experience: Bachelor's degree and a minimum of 3+ years (PS I), 5+ years (PS II), 7+ years (PS III) or 9+ years (PS IV) of experience.

Desired, but not required: Professional certification, such as Certified Procurement Manager (CPM), or Certified Professional Contracts Manager (CPCM), or Federal procurement courses.

Applicable Knowledge, Skills and Abilities required: Preferred experience working with a government contractor.

Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.

REAL-ID Requirement for access to Fermilab Campus
Fermilab and FRA requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.