Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Program Assistant 1
Hours: This is a full-time position (40 hours per week/ 8am-4:30/5pm / M-F)
Pay: $19.00 per hour
Campus: Chicago
Approximate start date: 2/14/2024
Approximate end date: TBD

Northwestern University is seeking a temporary full-time Program Assistant 1 for the Chicago campus.

Temporary Job Description:

While working with multiple members of the McGaw Graduate Medical Education team, this role will staff the reception area and regularly engage with the Director, Operations Manager, and the Directors of Diversity & Inclusion for their administrative support to ensure core office functions, including calls and emails regarding general information, verification, compliance, and diversity/equity-related tasks.

Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings.

Supports the administrative activities of the Office of Graduate Medical Education (GME). GME is Feinberg School of Medicine's administrative link to the hospitals that make up the consortium known as the McGaw Medical Center of Northwestern University. The Program Assistant engages with multiple members of the GME team to help ensure timely and accurate completion of processes related to core office functions, including program accreditation, visa and licensure, compliance, financial, training verification, and database operations. While staffing the reception area within the GME office suite, the Program Assistant also maintains a welcoming and orderly work environment and serves as the first line of communication between program visitors and staff.

Minimum Qualifications: (education, experience, and any other certifications or clearances)

* A high school diploma or equivalent required.

* 1 year of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

* Excellent Microsoft Office skill base; particularly Outlook, Word, and Excel.

* Ability to build aptitude with specialized software.

Preferred Qualifications: (Education and experience)

* Undergraduate degree preferred.

* Experience with New Innovations GME management suite.

Preferred Competencies: (Skills, knowledge, and abilities)

* Strong communication skills/interpersonal skills.

* Self-directed organization, prioritization, and task achievement.

Software Required:

MS Office suite (Word, Excel, PowerPoint, Outlook).

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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