Department: Univ Athletics - Admin
Salary/Grade: EXS/6

Target hiring range for this position will be between $55,128-$55,130 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

This is a full time, exempt benefits eligible position reporting to the Associate Athletics Director for Events & Facilities. The coordinator is responsible for special events coordination, visitor hospitality, and assisting with day-to-day operations for Walter Athletics Center. In addition, this position will provide supplemental administrative support to the Event & Facilities, and Operations departments, and will provide ancillary support to the Executive staff as required and to the Business Office for the operations of Athletics Camps & Clinics.

*Willingness and ability to work a non-traditional schedule including evenings, weekends and holidays as required. *

Responsible for adhering to all Department and University policies and procedures, as well as the rules, regulations, bylaws and interpretations of the Big Ten Conference and the NCAA.

*Note: Not all aspects of the job are covered by this job description.

Specific Responsibilities:

* Coordinate and oversee special internal and external events within Walter Athletics Center, as assigned

* Plan, organize, coordinate, and direct special events as required

* Act as event liaison between the client and vendors

* Responsible for third party management of delivery vehicles, photographers, florist, catering, and transportation services to ensure seamless presentation and positive brand experience

* Generate all correspondence to clients, including proposal letters, and thank-you letters as necessary

* Develop concepts and designs, and coordinate promotional materials and invitations; and direct logistical planning.

* Support coordination of social media platform marketing to include Northwestern University and NUDAR websites; other social media platforms as required.

* Maintain records on event activities, progress, status, and post event summary

* Attend event to oversee activities and ensure details are handled as planned

* Address any issue that may arise and will remain on site after the event is over to ensure proper clean up

* Work with and give guidance to volunteers and staff involved in event planning and execution

* Monitor delivery of goods and services to ensure contract terms are satisfied

* Assists in sourcing and generating additional revenue opportunities through rental events.

* Provides Secondary support for the administrative assisting for greeting visitors, answering phones, responding to inquiries, requests & provides routine information.

* Host tours of NUDAR Facilities as directed.

* Provides scheduling support for Athletics & Recreation spaces.

* Assist department with various aspects of camps and clinics including, but not limited to, scheduling, assisting with equipment order, managing traffic flow, and business and personnel operations.

* Provides hospitality support for assigned athletic department events.

* Responsible for adhering to all Department and University policies and procedures, as well as the rules, regulations, bylaws and interpretations of the Big Ten Conference and the NCAA.

* Responsible for adhering to all Department and University continuing education initiatives and required certifications and trainings.

* Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

* Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

* 1-year administrative support or other event planning and operational experience preferred.

* Functional knowledge of word processing, spreadsheet, email, and database software programs.

* Excellent written and verbal communication.

* Knowledge of rules and regulations of the NCAA, Big Ten Conference and Northwestern University preferred.

* Ability to work cooperatively with others and effectively interact with diverse populations.

* Ability to establish engaging relationships within and across racialized and other marginalized communities.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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