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Billing Coordinator
Chicago, IL
Job Description
BILLING COORDINATOR
POSITION SUMMARY:
The Billing Coordinator is responsible for managing all aspects of the billing process, including establishing, changing, and auditing client accounts, creating, and issuing invoices, processing payments, and reconciling accounts. In this role, you will work closely with clients, internal teams, and external partners to ensure timely and accurate billing. You will also be responsible for maintaining accurate financial records, analyzing data, and identifying areas for process improvement. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. A background in accounting, finance, or business administration is preferred.
ESSENTIAL FUNCTIONS:
POSITION SUMMARY:
The Billing Coordinator is responsible for managing all aspects of the billing process, including establishing, changing, and auditing client accounts, creating, and issuing invoices, processing payments, and reconciling accounts. In this role, you will work closely with clients, internal teams, and external partners to ensure timely and accurate billing. You will also be responsible for maintaining accurate financial records, analyzing data, and identifying areas for process improvement. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. A background in accounting, finance, or business administration is preferred.
ESSENTIAL FUNCTIONS:
- Import files for monthly billing activity.
- Create self-bills for multiple clients for various types of service.
- Create monthly invoices for a large number of clients.
- Set-up new accounts for our new book of business.
- Change accounts for existing book of business.
- Audit accounts for to ensure setup/changes were allocated correctly.
- Create/Maintain Excel spreadsheets to track services/activity for several clients.
- Other duties as assigned.
EDUCATION:
- High School diploma or equivalent required
- Some college coursework in business, accounting, or finance is preferred
EXPERIENCE AND SKILLS:
- Minimum of 1-2 years of experience in an administrative or customer service role.
- Minimum of 1 year of experience working in a billing, finance, or accounting role is preferred.
- Knowledge and experience working with financial software and systems is desired.
- Strong attention to detail and accuracy in data entry and billing processes
- Ability to work effectively in a remote setting, with self-discipline and good time-management skills
- Strong communication and interpersonal skills to effectively work with clients and team members
- Ability to analyze and interpret financial data and reports
- Strong problem-solving and critical thinking skills
- Knowledge of accounting and billing principles and practices
- Ability to work independently and manage multiple tasks and projects simultaneously
- Strong customer service skills and ability to resolve issues in a timely and professional manner
- Proficiency in Microsoft Office Suite, particularly Excel and Access
- Ability to adapt and learn new software and systems as needed
COMPETENCIES
- Communication
- Customer Focus
- Accountability
- Functional/Technical Job Skills
PHYSICAL DEMANDS
This is an office environment requiring extended sitting and computer work.
WORK ENVIRONMENT
Remote
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1 to 2 years
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