Department: MED-Dermatology
Salary/Grade: EXS/8

Job Summary:

Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.

Please Note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions. EE administers policy.

Target hiring range for this position will be between $67,978-$84,973 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

As time and budget allows:

* New-"Brown Bag"-Interested in becoming an RA?

* Need more "How To:" sessions such as:

o Fill out internal & external paperwork

o Create & review budget

o Review sponsor guidelines

o Read a solicitation

* Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740) New-"Brown Bag"-Interested in becoming an RA?

* NU-ORI-Res Dam Training session

* SCS course: Grantsmanship for the Research Professional

* NCURA-National Council of University Research Administrators/SRA - Society of Research Administrators International (regional or national meetings)

* Certified Research Administrator (CRA)

* ASRSP effort reporting 101

* NU Financials budget reconciliation and reporting

* Audit & Advisory best practices

Specific Responsibilities:

Complexity

* Typically administers multiple research projects such as:

o Single Principal Investigator (PI) proposals, grants &/or contracts

o Basic multi-PI or multi-unit proposals, grants &/or contracts

o Research portfolio for a small to mid-sized unit

o NIH U-approximately $500K+/yr. over multiple yrs

o NIH P-approximately $500K+/yr. over multiple yrs.

o NIH T-approximately $100-$200K+/yr. over multiple yrs.

o DOD and industry awards

o Center or program grants

o Proposals with cost sharing

o Fixed-price contracts

o Non-funded negotiations such as NDAs, user agreements

Pre-Award

* Manages pre-award administration of grants and &/or contracts.

* Establishes procedures at the small to mid-sized unit level related to pre-award administration.

* Coordinates of large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements submission.

* Prepares &/or reviews complete budget and budget justification, assessing the need for the redistribution of project F&A among multiple redistributed chartstrings.

* Completes sponsor and university proposal forms.

* May coordinate IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.

Post-Award

* Coordinates post-award administration of research grants &/or contracts.

* Monitors execution of all financial transactions in research portfolio.

* Forecasts & provides information for reports on financial status of projects.

* Manages day-to-day financial functions.

* Verifies that protocols are linked to chart strings; labor distribution assignments.

* Completes expenditure reviews.

* Reconciles monthly payroll entries.

* Verifies & processes cost share entries.

* Regularly review award budget status with PIs

* Prepares & submits invoices to sponsors.

* Identifies program income issues.

* Proposes resolutions to overdrafts.

* Prepares interim & final financial reports.

* Facilitates account close out activities.

* Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.

* Participates in efforts to improve research administration including serving on university committees related to research administration

Financial

* May oversees unit's entire sponsored project portfolio.

* Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.

* May provides information to senior management that is used for department budgeting purposes.

Human Resources

* Manages & integrates all departmental staff efforts for grant &/or contract administration.

* Provides research administration training.

Compliance

* Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.

* Recommends changes to improve programs, policy &/or practice.

* Resolves compliance problems & issues working in conjunction with faculty.

* May include those involving research safety, animal subjects and human subjects.

* Alerts supervisor to potential higher risk compliance issues.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

* Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

* 3 years of research administration and 3 years of research, finance, administrative or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

* Organization, time management, detail oriented

* Multi-tasking, communication

* Self-starter, diplomatic, pro-active, manage stress

* Managing people

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-RM1

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-RM1