POSITION SUMMARY:

The Practice Assistant will provide high-quality administrative and practice support to legal support staff and practice group teams. This position works closely with Practice Coordinators and is responsible for a wide range of administrative and organizational tasks supporting both litigation and transactional practice group teams. The ability to communicate and interact accurately and professionally with staff, attorneys and/or clients and ensure strict confidentiality always is essential in this role. This position requires a high level of attention to detail, responsiveness, critical thinking skills, professionalism, and the ability to manage and prioritize multiple priorities effectively.

DUTIES AND RESPONSIBILIITES

• Provide administrative services support, such as editing documents in MS Office programs such as Word, PowerPoint and Excel, organization of electronic and paper documents, and preparing and responding to correspondence.
• Coordinate and manage calendars, matter related deadlines, and travel schedules.
• Liaison with Partners and Billing Coordinators to ensure invoices are accurate and compliant with client billing requirements and deadlines; assist partners as needed with billing process, reporting, vendor payments, and follow up.
• Assist with opening new client and client matters, drafting engagement letters, and the conflicts process.
• Provide support to attorneys in preparing for client meetings, deal closings, hearings, trials, depositions, and other client related project support.
• Assistance with travel planning and reimbursements, including obtaining receipts and folios from hotels.
• Coordinate management of attorney memberships in courts, bar associations, and professional organizations.
• Assist with Business Development projects for attorneys including managing attorney contact lists, sending out invitations, working with Marketing and Concierge teams on event logistics, and other misc. BD tasks.
• Assist attorneys with Firm related responsibilities and leadership roles.
• Provide other assistance as needed to support client relationships, practice management, and the firm.

BASIC QUALIFICATIONS (Must be listed on resume to be considered):

• High School diploma or GED equivalent required, bachelor's degree a plus.
• 1 + year of administrative support experience in a professional services environment required.
• Ability to be onsite 4 days a week, with flexibility for 5 based on attorney needs, or changes to Firm expectations.

COMPETENCIES:

Adaptability:

• Ability to learn and embrace new skills and best practices as the position evolves and Firm needs change.

• Ability to develop relationships and foster teamwork at all levels of the firm.

• Excellent oral and written communication skills.
• Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff.
• Ability to manage confidential information and sensitive situations with tact and discretion.

• Strong organizational skills and attention to detail.
• Reliability, flexibility, and adaptability in a team- and service-oriented environment.
• Ability to organize, prioritize, and multi-task in a time-sensitive environment while maintaining the highest standards of work quality.
• Ability to produce quality work in a fast-paced dynamic environment, including prioritizing numerous tasks and completing them under time constraints.
• Ability to identify and accomplish long- and short-term goals, projects, and activities.

• Broad knowledge of Microsoft Office Suite including Teams, Outlook, Excel, and Word.

• Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions.
• Agility to be able to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor.

Professionalism

• Ability to maintain composure and demonstrate good judgment, even with many shifting priorities.