The Department of Pediatrics is seeking a motivated, dependable, responsible, and detail-oriented Clinical Administrative Assistant. This position will be part of an Administrative Shared Services team, providing vital support to the Department's Divisions, Physicians, and Patients. The successful candidates will undertake a variety of operational support activities, including special projects, information gathering and analysis, and inventory control.

Responsibilities:

1. Operational Support: Assist Divisions with day-to-day operational needs, including purchasing, inventory control, and other administrative tasks as required.
2. Calendar Management: Maintain calendars for Physicians and Division heads, scheduling appointments, meetings, and events as necessary.
3. Communication: Handle phone calls, including patient inquiries, in a professional and courteous manner. Compose communications, including emails and letters, as needed.
4. Documentation: Maintain organized and up-to-date files, including patient charts and administrative records.
5. Correspondence: Fax, mail, and electronically send correspondence as required, ensuring accuracy and confidentiality.
6. Patient Support: Update patient charts with relevant information and assist with patient inquiries and scheduling.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

1. Previous experience in a clinical or administrative setting preferred, but not required.
2. Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
3. Strong verbal and written communication skills, with a professional and friendly demeanor.
4. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic medical records systems preferred.
6. Ability to work collaboratively within a team environment and independently with minimal supervision.
7. Bilingual skills in English/Spanish

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.