Job Title: HR Onboarding Coordinator (Bilingual French & English)

About Us:

Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one’s identity.

Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way.

Position Purpose:

The Onboarding Coordinator responsible for performing a variety of tasks, including but not limited to background and drug screens, medical surveillance, new hire paperwork, and all coordination for the new hire’s first day in support of Onboarding processes, working with internal team members, Hiring Managers, and Leadership to ensure an effective and seamless onboarding experience for all new hires. Bilingual strongly preferred (English and French) and should be able to write, read and communicate in French.

Key Job Activities:

• Responsible for overseeing the entire onboarding process in SuccessFactors for task completion at various steps, follow up with applicable Stericycle teams as needed.
• Initiates and monitors new hire drug screens, background investigations, I-9 and medical requirements, if applicable for the position; checks status, and follows-up with candidates and hiring managers, as appropriate.  
• Manages the new hire background process by identifying and escalating issues/concerns based on the Background Adjudication guidelines.
• Ensures new hires receives new hire paperwork and all paperwork for new hire has been completed.  Follows up with managers/supervisors regarding any and all missing information and verifies completeness of team member information. 
• Monitors I-9 form for completion, ensuring both section 1 and 2 are accurate and facilitate any follow-up action as required. 
• Validate driver qualifications and ensures new hire drivers adhere to the Department of Transportation and FMCSA regulations at the state and federal level for all pre-employment screens. 
• Ensures compliance with all federal and state rules and regulations, company and local policies and procedures and required documentation.
• Provide new hires with an excellent onboarding experience while maintaining a sense of urgency to get them through their onboarding steps and maintain an excellent customer service attitude when communicating with candidates and internal business partners.
• Partner with applicable teams including Recruiting, HR Business Partners, Payroll and HR Data Compliance to proactively problem solve for new hire issues.
• Proactively partner with the vendors and clinics to escalate any background, drug, and medical related results delay or issues.
• Perform other duties and responsibilities, as assigned

Education:

Experience (North America):

• 1-2 years of experience in a human resources and/or customer service or administrative role required.
• Bachelor’s Degree preferred.
• Demonstrates an excellent knowledge of employment laws that impact recruiting; applicant tracking systems, Excel spreadsheets, and web-based database navigation; an ability to multi-task and function well in a detail oriented environment; and, an eagerness to work in collaboration in fast moving/changing environment and demonstrate excellent written and verbal communication skills.
• Experience with SuccessFactors or any Applicant Tracking system is a plus.
• Must have experience maintaining confidentiality. 
• Flexible and available to interact with employees at all levels, manage multiple priorities and a self-starter that is motivated and demonstrates initiative to meet business/department needs
• Bilingual strongly preferred (English and French) and should be able to write, read and communicate in French                                       

Benefits:

Stericycle currently offers its employees the option to participate in a full range of benefits, including a health care program which includes medical, dental, vision and prescription coverage, healthcare and dependent care flexible spending accounts, life and accidental death and dismemberment insurance, an employee assistance program, tuition reimbursement, paid vacation and sick time, a 401(k) plan, and an employee stock purchase plan. Participation in some programs requires that employees be regularly scheduled to work a minimum number of hours and/or to have fulfilled a waiting period after they begin employment with Stericycle.

Our Promise:

Disclaimer:

The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job. This document does not create an employment contract, implied or otherwise, and it does not constitute any right or guarantee of employment condition. This position is open to people with disabilities. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources and risks prevention policies and local laws. To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.