About International Foundation for Electoral Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develop trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies. In accordance with IFES' approach: A society is able to reach its full potential in a world in which people of all genders are fully engaged as equal partners in their families, workplaces and communities. Based on international human rights standards and best practices, IFES promotes political participation, justice and equal rights around the world. IFES reflects these values in its programming and workplace culture.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

PRIMARY FUNCTION/PURPOSE:

The Deputy Regional Director for Europe & Eurasia (DRD) will support the Regional Director (RD) in program implementation, administration, financial management, coordination, personnel evaluation and oversight, strategic planning and business development. The DRD will also serve as acting RD when requested.

This position involves both contributing to program planning and implementation while also overseeing the smooth administration of operations of the Europe & Eurasia (E&E) department.

• Ensures effective regional portfolio management, relevant use of IFES tools and expertise, program impact, administrative efficiencies, staff development, effective donor and partner relationships, and strategic communication of impact.
• Contributes to development of regional strategic plans. Supports overall strategic direction. Seeks out business development opportunities.
• Accountable to Regional Director for fiscal management of projects and adherence to contractual obligations. Closely monitors projects' performance, spending, compliance and works closely with program administration to mitigate any unforeseen issues; ensures projects are implemented according to donor and IFES board approved budget.
• Develops and tracks regional budget in collaboration with RD and others, as needed.
• Cultivates relationship with peers, partners, subordinates, funder community, Country Directors, field offices, and consultants at large to advance awareness of IFES' regional reputation and project success. Provides inputs during program planning and implementation, including on course correction and approaches as needed.
• Supports collaboration and consensus building across all departments at IFES.
• Supports management of resources to ensure competency in proposal development process. Ensures timely & competitive responses to requests for new proposals.
• Conducts performance evaluations of staff & supports/leads recruitment.
• Exercises formal actions pertaining to employee relations.
• Contributes to IFES' knowledge management initiatives and or other working groups related to IFES' new strategic or institutional objectives.
• Manages a diverse and expanded domestic and overseas team.
• Reviews and approves payments for consultants, vendors, travel for staff and consultants and coordinates requests for information from HR, IT, Finance and other departments.
• Represents the E&E team at internal project and development meetings and externally to donors and partners at meetings and briefings.
• Works individually and with others in developing written pieces to raise IFES' visibility as a thought leader.

POSITION SCOPE: Manage and perform highly technical work requiring ingenuity and capacity to evaluate and respond to new and changing issues. Oversee varied activities and processes to support effective project management and implementation. Collaborate with Regional Director in monitoring all aspects of project operations, business development, reporting and compliance. Leads project planning, monitoring and evaluation.

DECISION MAKING/PROBLEM SOLVING: Identify risk factors with potential to disrupt achievement of program/project goals. Analyze issues, problems or opportunities and propose appropriate courses of action, based on knowledge of professional principles and best practices. Participate in the development and implementation of strategies to track and mitigate risk and its potential impact.

FISCAL RESPONSIBILITY: Ensures the completion of department tasks in a timely manner and within the allocated budget. Ensures compliance with IFES, USAID or other donor rules and regulations, particularly with regard to fiscal management for department and regional projects. Authority to approve program or project expenses, contracts and purchases, subject to established controls and procedures.

RELATIONSHIPS: Manages and maintains collaborative working relationship with senior level stakeholders within and outside IFES to ensure timely and successful achievement of project goals and objectives. Represents IFES in global, regional, national and sub-national events and in international meetings, and at donor events and fundraising activities.

SUPERVISION EXERCISED: Department supervision in absence of Regional Director, Provides oversight and management of consultants and field experts.

POSITION REQUIREMENTS:

EDUCATION: Master's degree in program management, international development, or related field.

EXPERINCE: 10 years minimum experience in program management, international development or related field. Past work experience and living abroad (in the region) is highly preferred. Successful record of managing a team or department. Experienced with budget management and oversight of multimillion-dollar projects. Strong managerial and leadership skills and abilities. Program design and project management experience. Organized and effective time and resource manager. Ability to direct staff, prioritize, direct multiple activities in a fluid and dynamic environment. In-depth knowledge and experience with USAID and other donor regulations, and procedures.

RELATED SKILLS OR KNOWLEDGE:

Effective communicator, both verbally and in writing. Experienced collaborator and contributor to successful proposal development efforts. Highly experienced in business development and making sound judgment decisions. Highly proficient with Microsoft Excel, PowerPoint and Word.

LANGUAGE SKILLS: English required; knowledge of a regional language/s is preferred.

TRAVEL: Travel required up to 30% of time.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.