The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.

The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.

The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security. The ABA's wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.

Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, IA, MD, MI, MN, TX, VA, and WI. Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Job Summary/General Purpose of Job

• Accountable for the efficient and effective operations of an assigned office function, including budget oversight and management, and provides principal support for the administration of the entity and its director.

Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)

• Coordinates and directs the administrative support functions for a department or entity. Typically there is only one such position within a major division.
• Routinely handles confidential information on the entity's operations, Member information, and/or personnel allocations/budgets.
• Monitors project statuses and provides senior leaders with updates, corrective actions which may be required, budget compliance, and, if applicable, monitoring of grant expenses.
• May monitor time and attendance for the department and provide the senior leader recommendations on coverage to meet operational requirements
• May function as a lead to other nonexempt employees in the department through the assignment of work, work status tracking, providing advice based upon operational experience, and providing performance feedback to the appropriate supervisor.
• May routinely interact with Members of the Association and responds to routine inquiries, referring only complex matters to next level issues resolvers.
• Performs other related duties as required.

Required Education, Qualifications, Experience

• Possession of a high school diploma or GED.
• At least three years' experience providing administrative support in a business setting which must include experience in budget preparation and management.
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets).

Preferred Education, Qualifications, Experience

• Possession of an Associate's Degree from an accredited college or university.
• Previous experience functioning as a lead worker/supervisor of an administrative support staff.

Physical Requirements

• Typical office work environment.

Extent of Travel Required in the Job

• As a normal course of business, this job will typically require travel of up to 5% of the time.

• ABA Chicago, 321 North Clark, Chicago, Illinois, United States of America