Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Career Achievement, Leadership, and Exploration (CALE) is seeking a Recruiting and Operations Coordinator. This position reports to the Associate Director for Employer Relations and is responsible for providing organizational and administrative support for the recruiting program, which includes employer outreach/relations and coordination of employer events such as career fairs/ industry days, info sessions, and career education-related activities.
The Recruiting and Operations Coordinator implements components and initiatives related to employer relations and recruitment operations, including interviews and information sessions held on campus and virtually. They communicate information about recruiting, employer-led events, and information sessions, etc. to students, postdocs and alumni via weekly newsletter, targeted emails, social media, and flyers. The Recruiting and Operations Coordinator also helps track recruiting activity and contributes to detailed reports. In addition, this position assumes office administration/front desk functions.
This person is often the first point of contact for employers, students, and other constituents so professional, courteous, timely, and thorough communication by phone and email is of utmost importance.
Success in this position expects the ability to work with diverse constituents and requires diplomacy, strong organization, troubleshooting skills, and excellent communication skills, both verbal and written. This individual must be technology astute and be able to use Excel, Acrobat, Word, Google Suite, Zoom, and other applications to enhance recruiting operations, or have proven experience learning and utilizing technologies quickly. Individual must be both independent and collaborative, as needed.
Job Duties
Employer Relations & Event Management:
Student and Postdoc Relations:
Office Support:
Basic Qualifications
Preferred Qualification
Required Documents
$24.00 - $30.50 Per Hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.