The Administrative Assistant 4 provides executive administrative support to the Vice Dean for Development and Alumni Relations/Northwestern Medicine Executive for Development, the Assistant Dean (supervisor), and development teams focused on medical school fundraising and donor stewardship. Duties include managing scheduling, meeting and event coordination, purchasing and

Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings. Specific Responsibilities Documents & Databases Prepares & types form letters, memos, emails, labels, routine c

SECTION COORDINATION Reviews and verifies the accuracy of results, quality control records and quality assurance parameters. Coordinates and monitors corrective action. Develops standard operating procedures and maintains document control. Ensures compliance with all federal, state, local, JCAHO TJC , CAP, multi disciplinary, hospital regulations, policies and procedures.

SECTION COORDINATION Reviews and verifies the accuracy of results, quality control records and quality assurance parameters. Coordinates and monitors corrective action. Develops standard operating procedures and maintains document control. Ensures compliance with all federal, state, local, JCAHO TJC , CAP, multi disciplinary, hospital regulations, policies and procedures.

Supervise and direct the offices front line clinical and clerical staff. Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals. Oversee and direct day to day office operations within budget guidelines. Manage providers' schedules with templates and optimize patient care hours to enhance productivity. Schedule staff a

Communicates with patients and guests including greeting them upon arrival, confirming identity and providing necessary information related to their visit. Completes check in/out functions as directed. Confirms and updates patient identification and demographic/insurance information. Completes patient registration as needed. Obtains patient consents/authorizations. Collec

Communicates with patients and guests including greeting them upon arrival, confirming identity and providing necessary information related to their visit. Completes check in/out functions as directed. Confirms and updates patient identification and demographic/insurance information. Completes patient registration as needed. Obtains patient consents/authorizations. Collec

Greets patients as they enter the office. Obtains required patient information and performs patient registration, including verifying insurance information and collecting co pays and outstanding balances. Obtains and updates patient demographic information and company information from all patients. Answers phone and schedules appointments. Directs and documents patient ca

Communicates with patients and guests including greeting them upon arrival, confirming identity and providing necessary information related to their visit. Completes check in/out functions as directed. Confirms and updates patient identification and demographic/insurance information. Completes patient registration as needed. Obtains patient consents/authorizations. Collec

Customer Service Extends courtesies to patients, staff, and visitors in a prompt and responsive manner in all communications. Assists in monitoring visitor/employee access including the presence of badges in all patient care areas including the visitor waiting areas and alerts security as necessary. Recognizes difficult patient, staff and visitor situations, facilitates c

Greets patients as they enter the office. Obtains required patient information and performs patient registration, including verifying insurance information and collecting co pays and outstanding balances. Obtains and updates patient demographic information and company information from all patients. Answers phone and schedules appointments. Directs and documents patient ca

Greets patients as they enter the office. Obtains required patient information and performs patient registration, including verifying insurance information and collecting co pays and outstanding balances. Obtains and updates patient demographic information and company information from all patients. Answers phone and schedules appointments. Directs and documents patient ca

Working in collaboration with team members, schedule meetings with clinical/administrative partners and develop initial drafts for all stewardship reports, providing complete and accurate information for funders in a timely manner. Assist in the writing and editing of grant applications and proposals, as assigned and requested, including creating Microsoft Word templates

Communicates with patients and guests including greeting them upon arrival, confirming identity and providing necessary information related to their visit. Completes check in/out functions as directed. Confirms and updates patient identification and demographic/insurance information. Completes patient registration as needed. Obtains patient consents/authorizations. Collec

Composes and types in an accurate and timely fashion, correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough drafts which may be confidential. Manages telephone operations; answers, screens, and directs telephone calls. Receives, screens, distributes or files all incoming correspondence and other mail. Maintains a sufficient inve